Fire inspection software for fire protection contractors
Run inspections for sprinkler, alarm, extinguisher, kitchen suppression, fire door, backflow, and more in one system. Our catalog has hundreds of inspection reports.
Have a unique report format? Our team will build it quickly, without extra charge, during onboarding.
“The back office now focuses on customer service and winning new business instead of chasing approvals.”
Inspections, quotes, and invoices in one system
Essential is fire inspection software that runs your back office too: scheduling, quoting, invoicing, and collections.
Approval requests, quote follow-ups, and payment reminders go out on their own.
Partnered with leading fire protection businesses
Hundreds of inspection reports, plus custom ones built for you
Start with reports for NFPA 25, 72, 10, and 80, along with state forms like California's AES. Our team sets them up for you during onboarding.
Reports for sprinkler, fire alarm, extinguisher, kitchen suppression, hydrant, and emergency lighting inspections, including CAN/ULC-S536 for Canada.
If a customer or AHJ requires their own format, we'll build that too. It's included in onboarding.
Your old inspection reports come with you. Upload them, even as PDFs, and AI turns them into an asset list your team can review and edit.
Inspect offline on iOS and Android
Techs run inspections from their phone or tablet, with or without a signal. They can cover more than one system in a single visit, like extinguishers and kitchen suppression.
Device and property details carry over from the last inspection, so techs don't start from scratch.
Scan a barcode to pull up a device, then add notes and photos for any deficiency.
Techs can review the finished report before leaving the site.
AI fills in asset details from photos, voice
Techs take photos and/or voice notes, and Essential extracts the info. It works for any system or equipment type, including risers, valves, and backflow preventers, not just the extinguisher shown here.
Voice works too. Techs can say what they see instead of typing.
Anything the AI isn't sure about gets flagged for a quick check.
The tech confirms or corrects every field before saving. Corrected fields are never overwritten.
Turn deficiencies into quotes, jobs, and invoices
When a tech logs a deficiency, AI drafts the repair quote using your quote templates and saved items. Someone on your team reviews it before anything goes to the customer.
Approved quotes become jobs in one click, and completed jobs become invoices.
Quote follow-ups and payment reminders go out automatically.
Jobs that haven't been billed get flagged.
Connects with QuickBooks, Xero, NetSuite, Sage, Dynamics 365, and Zoho Books.
Automatic customer outreach when inspections come due
When an inspection is coming due, Essential asks the customer to approve it. The majority of requests through Essential get a reply without anyone in the office picking up the phone, and 93% of those replies are a yes.
Outreach can also confirm property access and scheduling preferences before the visit.
Next due dates update based on when the work was actually done. Finish an annual two weeks early and the next one moves with it.
Longer cycles are tracked too, like 5-year internal pipe inspections and 6-year and 12-year extinguisher service.
Explore by inspection type
See how Essential handles the inspections you do, or take a look at our sample reports.
Partnered with leading fire protection businesses
FAQs
Got questions? We've got answers.
Fire inspection software is what fire protection companies use to schedule inspections, complete them on a phone or tablet, and produce the reports their customers and AHJs require. Essential also covers what happens next: deficiencies, due dates, quotes, invoices, and collections.
Fire sprinklers, fire alarms, extinguishers, kitchen suppression, fire doors, emergency and exit lights, backflow, fire pumps, hydrants, fire and smoke dampers, and kitchen hood cleaning. If you do an inspection that isn't on this list, ask us about it on your demo.
Yes. Our team builds custom reports during onboarding at no extra charge, including the complicated ones. We also set up your standard reports to match the way you work.
A few weeks. Our team moves over your customers, sites, devices, and inspection history for you at no charge. Once you're live, support is US-based, and our median first reply from a real person was under 3 minutes (April to September 2026).
Yes. Essential integrates with QuickBooks, Xero, NetSuite, Sage, Dynamics 365, and Zoho Books. It also integrates with The Compliance Engine.
Pricing is per technician, and office users are free. There's no minimum number of users and no long-term contract, just month-to-month. Implementation and data migration are included.