Modern, all-in-one fire sprinkler inspection software
All your NFPA 25 inspections, done right. Essential streamlines inspection scheduling, creating inspection reports, invoicing, and more so your fire sprinkler team gets more done in less time.
Simplify Every Step of Your Fire Sprinkler Inspections and Business Operations
Whether you’re inspecting wet pipe, dry pipe, deluge, or pre-action systems, staying on top of NFPA 25 requirements is mission-critical for your customers and for your business's top line revenue. That’s where Essential comes in.
Essential is fire inspection software purpose-built for fire protection companies. The modern, all-in-one software platform helps you manage the entire lifecycle of fire sprinkler inspections: from automated scheduling and technician dispatch to NFPA-compliant forms and real-time deficiency tracking.
Whether you’re a solo operator or a growing team, Essential gives you the tools to streamline your operations, satisfy AHJs, and deliver a better experience to your customers.
Partnered with leading fire protection businesses
Stay on top of fire sprinkler inspections automatically
Essential was built specifically for the fire life safety industry, not retrofitted from general inspection tools. It supports all the complexities of fire sprinkler inspections and scales with you as your business grows.
Automate inspection due date tracking— New due dates auto-update based on completed work, ensuring accuracy when a service is done earlier or later than the last due date
Set custom automations— Save time with automations like customer outreach to confirm service, property access, and scheduling preferences
Manage complex inspection cadences— Ensure nothing is missed, including services, like annual tests or 5-year internal pipe inspections, that don't happen every visit
Streamline fire sprinkler inspections with precision and speed
Easily track all the details that matter for fire sprinkler systems, which carry over from inspection to inspection.
Find the right riser or device instantly— Search by text like location or scan barcodes directly from your mobile device, no extra hardware required
Mark Pass/Fail and log deficiencies on the spot— Record inspection results and deficiencies, right from the field
Auto-generate inspection reports— Create AHJ-ready reports using NFPA 25 templates, use an existing PDF, or customize your own with Essential’s flexible report builder
Plus, manage everything before and after inspections
Inspections are just one part of the job. Essential streamlines everything around them—so you stay organized, efficient, and ahead of schedule.
Schedule smarter—Plan routes with real-time traffic insights, assign technicians efficiently, and automate reminders to reduce no-shows and return visits
Quote with 1-click—Create quotes in seconds with AI-powered rules that handle discounts, surcharges, and job-specific details; then let Essential automate follow-ups by email and SMS
Invoice and follow-up effortlessly—Instantly generate draft invoices using completed job details, flag unbilled work for review, and sync with your accounting software
Manage tasks across teams—Essential automatically generates and tracks tasks across your team, with full progress visibility and a complete audit trail
FAQs
Got questions? We've got answers.
Yes—wet pipe, dry pipe, deluge, and pre-action systems are all fully supported. You can track different inspection cadences, device types, and NFPA 25 requirements for each.
Yes. We provide ready-to-use NFPA 25 templates, or you can upload your own PDF forms or customize reports using our flexible report builder.
You can configure multi-year inspection cadences so services that don't happen every visit are still tracked and scheduled automatically. When using Essential, nothing falls through the cracks.
No. Essential works for any asset-based service business. If you also inspect extinguishers, fire alarms, kitchen suppression systems, emergency lights—or anything else we haven't listed—you can manage it all in one platform.
Yes, and it's free. We migrate your data from other software, spreadsheets, or even handwritten inspection records. Your service history comes with you, so you're not starting from scratch.