Simplify NFPA 80 Fire Door Compliance and Reporting

Fire doors are often a building’s last line of defense against fire spread, smoke infiltration, and life-safety failure. Missed inspections, unclear records, or unchecked deficiencies can lead to liability, downtime, or citations.

Essential’s Fire Door Inspection Software centralizes every detail so that NFPA 80 inspection schedules, test logs, repair follow-ups, and regulatory requirements remain accurate and accessible.

Essential is purpose-built fire inspection software designed specifically for fire protection companies. The modern, all-in-one platform streamlines every stage of the workflow—from scheduling and mobile inspections to deficiency tracking and reporting. Technicians work seamlessly through an intuitive mobile app, while office staff manage quotes, invoices, and renewals with ease from a powerful web application.

BUILT WITH 100+ FIRE PROTECTION CONTRACTORS & TRADE ASSOCIATIONS

Features for Fire Door Inspections

Automate Recurring Inspections and Customer Outreach

Tracking fire door inspection due dates and scheduling with existing customers takes a lot of manual effort. Essential automates most of this process, so you can skip the tedious busywork.

Automate inspection due date tracking—New due dates auto-update based on completed work, ensuring accuracy when a service is done earlier or later than the last due date

Set custom automations—Save time with automations like customer outreach to confirm service and property access

Manage complex inspection cadences—Ensure nothing is missed, whether it's an annual or semi-annual fire door inspection (or other NFPA 80-mandated interval), or services for other fire safety assets

Streamline Fire Door Inspections

Track the details that matter for every fire door—like door assemblies, frames, glazing, and hardware. These details are preloaded, so inspections stay fast and focused.

Find the right fire door instantly—Search by location or scan the list, directly from your mobile device

Mark Pass/Fail and log deficiencies on the spot—Record inspection results and mark deficiencies, right from the field

Auto-generate inspection reports—Create AHJ-ready reports using NFPA 80 templates, or customize your own with Essential’s flexible report builder

Easily Manage Everything Before and After Inspections

Inspections are just one part of the job. Essential streamlines everything around them—so you stay organized, efficient, and ahead of schedule.

Schedule smarter—Plan routes with real-time traffic insights, assign technicians efficiently, and automate reminders to reduce no-shows and return visits

Quote with 1-click—Create quotes in seconds with AI-powered rules that handle discounts, surcharges, and job-specific details; then let Essential automate follow-ups by email and SMS

Invoice and follow-up effortlessly—Instantly generate draft invoices using completed job details, flag unbilled work for review, and sync with your accounting software

Manage tasks across teams—Essential automatically generates and tracks tasks across your team, with full progress visibility and a complete audit trail

Screenshot of the smart scheduling module in Essential for fire protection businesses

Before Essential, we had 4 employees that were overwhelmed with manual work, especially with trying to track and schedule upcoming inspections. Essential's automated email outreach and portal allows customers to easily communicate with us. This program has made it easy to receive approvals effortlessly. We can now better focus on customer service and scheduling.

David Pulvers

Owner, All County Fire

Why Companies Choose Essential

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Powerful Automation Tools

Essential automates inspection approvals, appointment reminders, follow-ups on quotes and unpaid invoices, and more—saving businesses hours every week

Customized for Every Business

Workflows and reports are tailored to each business, ensuring Essential adapts to company-specific processes and requirements

Intuitive All-In-One Software

Essential unifies the tools contractors need into a single, easy-to-use platform that keeps businesses organized and efficient

Free Implementation & Data Migration

Implementation and historical data import are included at no cost, with old inspection reports seamlessly migrated into Essential

No Contract Lock-In

Flexible month-to-month pricing lets businesses get started without long-term commitments or large upfront fees

Fast Customer Support

Highly trained US-based support specialists are readily available from 8AM - 9PM ET, with an average response time of under 2 minutes

For years, we used an Excel spreadsheet to track inspections and a whiteboard for technician schedules. As we got busier, we knew we needed a better way to operate. After looking at many options, we chose Essential. It was the right choice for us. Essential is nice to use, keeps us organized, and automates things like sending job reminders and emailing customers before inspections are due. It has reduced mistakes and made our work easier.

Roger Lu

Owner, SAFCO

Modern, All-in-One
‍Fire Door Inspection Software

Simplify NFPA 80 Fire Door Compliance and Reporting

BUILT WITH 100+ FIRE PROTECTION CONTRACTORS & TRADE ASSOCIATIONS

Features for Fire Door Inspections