The automation-first platform to run your fire protection business
Modern, all-in-one software for inspections, scheduling, invoicing, and more. Designed for fewer clicks—and far fewer headaches.
Partnered with leading fire protection businesses
Automate the Busywork
Save hours every week by automating inspection approvals, appointment reminders, follow-ups on quotes & invoices, and more
Everything in One Place
Get all the tools you need in a single, easy-to-use platform that keeps your business organized and efficient
Configured to You
Workflows and reports are configured to match how you operate, not the other way around
Free Setup
Whether it's in another system or a filing cabinet, we'll migrate it at no extra cost
Fire protection software that lets your team work smarter
Explore the features that help contractors stay organized, close jobs faster, and spend less time on admin
Stay Ahead of Upcoming Inspections
Never miss an inspection deadline. Essential tracks what's due, sends reminders, and handles recurring schedules automatically.
Quote 10x Faster with AI
Generate accurate quotes in seconds, automate follow-ups, and convert approvals into jobs with one click.
Optimize Technician Schedules
Stop guessing drive times. Schedule with live traffic data, auto-notify customers, and keep your day on track.
Streamline Fire Inspection Reports & More
From fire inspections to security systems and beyond, generate professional reports with ease—with NFPA-compliant templates (or bring your own), reusable property data, and built-in photo and deficiency tracking.
Get Paid Faster with Better Invoicing
Invoice in one click, catch unbilled jobs, and let automated reminders chase overdue payments for you.
Trusted by contractors like you
“Before Essential, we had 4 employees that were overwhelmed with manual work, especially with trying to track and schedule upcoming inspections. Essential's automated email outreach and portal allows customers to easily communicate with us. This program has made it easy to receive approvals effortlessly. We can now better focus on customer service and scheduling.”
“For years, we used an Excel spreadsheet to track inspections and a whiteboard for technician schedules. As we got busier, we knew we needed a better way to operate. After looking at many options, we chose Essential. It was the right choice for us. Essential is nice to use, keeps us organized, and automates things like sending job reminders and emailing customers before inspections are due. It has reduced mistakes and made our work easier.”
Purpose-built for fire protection & life safety businesses
Designed for fire protection, flexible enough for any asset-based business. If you inspect it, service it, or track it — Essential can handle it.
Fire Hose
Fire Suppression Systems
Emergency & Exit Lights
Fire Alarm Systems
Fire Hose
Fire Suppression Systems
Emergency & Exit Lights
Fire Alarm Systems
Security Systems
Fire Extinguishers
Fire Protection Training
Kitchen Hood Cleaning
Security Systems
Fire Extinguishers
Fire Protection Training
Kitchen Hood Cleaning
FAQs
Got questions? We've got answers.
Fire protection software is a platform designed to help fire protection contractors manage their daily operations — including scheduling inspections, completing reports in the field, sending invoices, and collecting payments. It replaces disconnected tools like spreadsheets, whiteboards, and paper forms with a single, integrated system. Essential is fire protection software built specifically for this industry, with features like automated due date tracking, NFPA-compliant inspection templates, and AI-powered invoicing.
Essential offers simple, transparent pricing with no setup fees — implementation and data migration are included at no extra cost. There are no long-term contracts, and you only pay month-to-month starting after go-live. Book a demo to get a personalized quote based on your team size and needs.
Essential is purpose-built for fire and life safety contractors — including fire sprinkler, fire alarm, fire extinguisher, kitchen suppression, fire door, fire hydrant, and fire pump companies. But any contractor that manages inspections, recurring service, or asset-based maintenance can use Essential. We also work with commercial plumbing, HVAC, and other service businesses. Many of our customers serve multiple service lines and manage all of them from a single Essential account.
Essential is a modern, automation-first platform built from the ground up for fire protection contractors. Unlike legacy tools, Essential automates customer outreach, inspection due date tracking, appointment reminders, quote follow-ups, and invoice collection out of the box. Setup is free, pricing is straightforward, and there are no long-term contracts.
Yes. Essential supports NFPA 25, NFPA 72, and other standards with built-in compliant templates. You can also customize or bring your own report formats.
Yes, and it's free. We migrate your data from other software, spreadsheets, or even handwritten inspection records. Your service history comes with you, so you're not starting from scratch.